Office moves are won or lost in the planning phase. A 30-seat office takes 2–3 days to physically execute well, but the 6 weeks of prep before is what determines whether your team is productive on Monday morning. Here's the checklist we share with every business move.
6 weeks before — strategy
- Finalise the new lease and confirm the fit-out completion date
- Form an internal moving committee — one lead per floor or department
- Inventory every asset above ₹10,000 — desks, monitors, servers, AV gear
- Notify clients of the address-change effective date
4 weeks before — vendor
- Get quotes from three verified office movers
- Confirm the vendor's transit insurance covers electronics and servers
- Schedule the move outside business hours where possible — most office vendors offer night and weekend slots at no premium
2 weeks before — IT
- Confirm internet provider migration at the new site
- Photograph every desk's cable setup — this saves 4+ hours at reinstall
- Back up everything; treat the move as a disaster-recovery drill
- Label every monitor, dock, and peripheral with the user's name
1 week before — communications
- Email staff a one-pager — pack list, what to bring on move day, new seat plan
- Update Google My Business, your website, and email signatures
- Order new keycards and access fobs
Move day
- One committee member at the old site, one at the new site
- Server racks move out last and arrive first
- Test everything before the vendor crew leaves
Typical pricing
Local office moves run ₹1,500 – ₹2,500 per seat. Intercity moves with packed-up servers and conference equipment run ₹3,500 – ₹6,000 per seat depending on distance and crating needs.
Get office relocation quotes from verified business movers.
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